Built Natively Inside Your ERP
Automates your entire counting process, from tag generation to GL posting. Eliminate clipboards, spreadsheets, and manual reconciliation.
The average business loses 1–3% of annual revenue to inventory inaccuracies, through over-purchasing, write-offs, stockouts, and undetected shrinkage. And most of that loss is entirely preventable.
VLC Physical Inventory handles every step of the counting process, so your team counts confidently, reconciles instantly, and closes cleanly.
Your inventory manager triggers a physical count in Business Central. The system automatically generates physical inventory tags for every location, control table, and work center in scope. No manual list-building. No missed locations.
Tags are assigned to specific team members for accountable, structured counting. Each counter knows exactly which locations they own. Physical inventory cards are created per item for line-level tracking. All stock movement in the warehouse pauses during the count window.
Team members enter count results directly into the system, or via integrated external data collection devices (barcode scanners, mobile devices). No paper transfer, no re-entry errors, no lost tally sheets.
The moment count data is submitted, VLC Physical Inventory compares it against system quantities. Every variance is displayed clearly, by item, location, and magnitude. The AI engine highlights outliers and patterns that may indicate systemic issues.
Your team reviews the variances. Adjustments are approved and posted directly to the general ledger, inside Business Central, in real time. No export. No separate accounting entry. No reconciliation lag.
VLC Physical Inventory automatically compiles a full inventory variance report, by item, location, dollar impact, and responsible counter. All mandatory reports are generated and ready to print or export. The full audit trail is timestamped, signed off, and stored.
Real results, measurable impact, immediate ROI
Physical records match system quantities across every location. Better counts mean better purchasing, forecasting, and fewer surprises.
No clipboards, no tally sheets, no re-entry. Count results go directly into the system via keyboard or scanner.
The system doesn't just show variances—it flags anomalies suggesting theft, receiving errors, or process breakdowns.
Stop over-ordering and paying storage costs for stock that shouldn't be there. Stop writing off obsolete inventory.
Adjustments post directly to your Business Central generalledger—no manual entries, no reconciliation lag.
Every count and sign-off is timestamped automatically. Compliance reports are ready on demand—not assembled the night before.
Recurring variances in specific locations are surfaced clearly so you can investigate and act, not just absorb the loss.
For industries like sheet metal and lumber, track by length, width, thickness, and material quality—not just quantity.
Modular features designed for real warehouse workflows
If it sits on a shelf, a rack, a pallet, or a floor—we can count it
Track raw materials, WIP, and finished goods. Dimensional tracking supports sheet metal, lumber, and variable-measure materials.
Maintain accurate stock across stores and warehouses. Prevent overselling and reduce shrinkage with real-time sync.
Meet strict asset accountability with permanent audit trails and automated report generation for inspections.
Track medical supplies and controlled substances with precision. Audit trails support regulatory compliance.
Conduct cycle counts across multiple client warehouses with traceability and client-level reporting.
Not alongside it. No exports, no reconciliation across systems, no manual entry into your ERP. One system. One source of truth.
Beyond calculating variances—it analyzes patterns, surfaces outliers, and identifies potential theft or process failures.
When quantity isn't enough—track length, width, thickness, and material quality for variable-measure stock.
| Capability | VLC Physical Inventory | Standalone Tools | Manual/Spreadsheet |
|---|---|---|---|
| Native Business Central Integration | |||
| AI Discrepancy Detection | |||
| Dimensional Inventory Tracking | |||
| Automatic GL Posting | |||
| Real-time Variance Analysis | |||
| Barcode/Mobile Device Support |
Choose how you want to get started
Full feature list, technical specs, and integration details.
Find VLC Physical Inventory on the Microsoft AppSource marketplace.
Visit AppSourceEverything you need to know about VLC Physical Inventory